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Events and Weddings

A select number of private property owners allow wedding & other events to be held within their properties, each has their individual requirements based on the size and nature of your request and the capacity of the property. While there are benefits to hosting your event within a private home, we want you to fully understand the logistics and factors. 
 
So...what is an event? 
If your celebration does not exceed the number of guests booked and staying at the property, you are welcome to make your own arrangements as long as all details of any outside services that will be accessing the property have been communicated to our staff and all relevant insurances have been supplied.   
An event constitutes inviting more guests on to the property than the guests that are booked and staying at the property and/or exceeding the maximum number of guests that are allowed for a self managed celebration. 
 
It’s vital you’re completely transparent at the time of requesting the approval, be clear about;

– Potential maximum number of people you plan to have at the event
– Date and time of the event
– Duration of the event
– You list any other details which may be relevant, such as your intention or need to move any large furniture items or make any alterations to the house in order to host your event

All of our events are coordinated exclusively through our partner company, Hunter Concierge who are responsible for managing all aspects of weddings/events at our properties. Their services include Catering, Marquees, Decorations, Transfers, Port-a-loos, Generators, Security, Portable cool room hire, Guest transfers, Garbage removal, Excess cleaning. In order to host your wedding at our properties must be booked for the maximum guest capacity as well as a venue fee paid. All other event requirements and suppliers are to be coordinated by Hunter Concierge. Final event approval is at the discretion of the owner of the property.

All accommodation terms and conditions apply to the booking including a bond and guest registration. All events must conclude by 10.30pm with all guests off premise by 11.00pm.  Any accommodation bookings made do require the guest making the bookings to be over the ages of 25.  Please refer to Hunter Valley Stays terms and conditions

PROPERTIES

The following properties are suitable for events. Marquees are available in a variety and size, style and design along with furniture and lighting options and are subject to quotes for the most suitable one for your guest numbers and location. A bond amount will be taken for each event.  

Degen Estate
Degen Estate will allow self managed events for up to 20 guests only. 

Hunter Concierge will manage all events for 21-150 guests

The tariff includes two nights accommodation for up to 20 guests
Venue: Marquee - Hire Marquee (Marquee quote on request *)
Maximum Guests onsite: 150
Accommodation tariff & venue fee: for event up to 50 guests inclusive of house guests $6650
Accommodation tariff & venue fee: for event up to 80 guests inclusive of house guests $7500
Accommodation tariff & venue fee: for event up to 150 guests inclusive of house guests $9000 

A minimum spend of $500 of Degen Wines to be purchased for the event. 

 

Hunter Valley Lodge and Retreat
Hunter Valley Lodge will allow self managed events for up to 30 guests only.
Hunter Concierge will manage all events for 31-100 guests

The tariff includes two nights accommodation for up to 28 guests (extra guests up to 32 are charged at $50 per person per night)
Venues available: Large rustic Barn Conversion ($400) or Hire Marquee (Marquee quote on request *)
Maximum Guests onsite: 100
Accommodation tariff & venue fee: for event up to 50 guests inclusive of house guests $7500
Accommodation tariff & venue fee: for event up to 80 guests inclusive of house guests $8250
Accommodation tariff & venue fee: for event up to 100 guests inclusive of house guests $8750

 

Millfield Homestead
Hunter Concierge will manage all events at the Homestead (www.hunterconcierge.com.au)

 

Accommodation: three nights for up to 14 guests available
Venue: Marquee - Hire Marquee (Marquee quote on request *)
Maximum Guests onsite: 150

Accommodation tariff & venue fee: for event up to 50 guests, inclusive of house guests $5500
Accommodation tariff & venue fee: for event up to 100 guests, inclusive of house guests $6500
Accommodation tariff & venue fee: for event up to 150 guests, inclusive of house guests $7500 

 

 

Willow Tree Estate
Willow Tree Estate will allow self managed events for up to 40 guests only.
Hunter Concierge will manage all events for 41-100 guests

The tariff includes two nights accommodation for up to 36 guests (extra guests up to 40 are charged at $50 per person per night)
Venue: Function Room for under 50 guests or Hire Marquee (Marquee quote on request*)
Maximum Guests onsite: 100
Accommodation tariff & venue fee: for event up to 50 guests inclusive of house guests $10500
Accommodation tariff & venue fee: for event up to 80 guests inclusive of house guests $11250
Accommodation tariff & venue fee: for event up to 100 guests inclusive of house guests $12000

 

SERVICES

Security/Supervisor

Dependent on guest numbers and the nature of your event you will be required to have a supervisor or security at your event. This is charged an hourly rate dependent of requirement.

Accommodation

We are able to offer a large selection of unique accommodation from couples to large groups within the Hunter Valley to accommodate your guests (up to 300) including some very special properties for bridal parties and honeymooners. If you book your venue through Hunter Valley Stays your family and friends will enjoy a benefit of a special rate in all Hunter Valley Stays properties. http://www.huntervalleystays.com.au/accommodation

Transfers

All of our properties do not have parking facilities for large groups; therefore Hunter Concierge will provide transfers including private cars through to coaches, between the event and your accommodation.

Catering and Drink Packages

Allow Hunter Concierge to provide you with the perfect catering for your event. From a casual buffet or BBQ’s to elegant cocktail party or formal sit down extravaganza – Hunter Concierge will to your taste and style. Drinks packages are available along with BYO options.

Styling

Hunter Concierge is able to provide a number of styling packages suitable to each property and event brief. For those properties with barn, sheds or marquees available they have a selection of marquees and stylists available to transform the space for your dream event. All accommodation terms and conditions apply to the booking including a bond and guest registration. All events must conclude by 10.30pm with all guests off premise by 11.00pm 

 

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Cinematographer - Max McLachlan

Cinematographer with 6 years experience in the film and television industry. He has worked on a number of TV commercials, documentaries, event coverage and live television. With a full production camera kit, Max can capture the beauty of the wedding and leave you with a lasting memory of the wedding day."

www.maxmclachlan.com   |   Phone: +61 418 659 913   |   Email:   list-email-icon.jpg

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Fuse Gallery

fuse Gallery understands that hair and make-up is one of the most important ingrdients in a memorable wedding day. Our experienced stylists can ensure that all of your hair and make-up needs can be catered for in the one ultra-modern salon.

www.fusegallery.com.au   |   Phone: +61 2 4991 4247   |   Email:   list-email-icon.jpg

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Marilyn D. Collins - Wedding Celebrant

Marilyn has been a celebrant for 24 years and is extremely professional and experienced. She has won many industry awards for excellence...voted by her clients. Marilyn is based at Pokolbin and is very active working in the vineyard district at resorts and private homes.

Having performed more than 1900 weddings, Marilyn can offer a wealth of experience and advice to couples planning their special day from the wording of ceremonies for those couples wishing to compose original wedding vows and different ideas to make their wedding ceremony memorable.

www.marilyncollins.com.au/   |   Phone: +61 2 4990 3343   |   Email:   list-email-icon.jpg

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WOW Flowers

WOW Flowers, creates unique and stunning designs created for individuals using fresh quality flowers. From traditional bouquets to the most adventurous arrangements.  WOW Flowers specalise in weddings, special events and functions. 

www.wowflowerssingleton.com.au   |   Phone: +61 2 6572 1866   |   Email:   list-email-icon.jpg

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Zen Hair Skin Body

Zen Hair Skin Body and Sublime Weddings is a full Hairdressing Salon and Beauty Spa in one location.  Artistic director Rachel Kane, has had 17 years experience as a wedding hair stylist & 12 years as a make up artist.

sublimezen.com.au/weddings   |   Phone: +61 2 4998 6844   |   Email:   list-email-icon.jpg

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